Human Resources

Contact Info

The director of human resources at the Tippie College of Business is Dee Hurst. Contact her at
deanna-hurst@uiowa.edu
319-335-0870.

Flexible Pay for Non-organized P&S Staff

Purpose

The Tippie College of Business Flexible Pay Program for Non-organized P&S staff allows flexibility in compensating non-organized Professional and Scientific (P&S) staff for exceptional performance. There are two types of awards: (1) Exceptional Performance Award and (2) SPOT Performance Award (on-the-spot recognition). Flexible pay should not be used as a substitute for providing ongoing base adjustments that assure equitable and competitive salaries.

Award Criteria

  • The Dean's Office will be responsible for funding Exceptional Performance awards. If an award is to be paid in any part by 500 or 510 funds, UI Compensation and Classification will route the transaction to Grant Accounting so they may review the payment request at the time the award is submitted for final approval.
  • The individual unit/department will be responsible for funding SPOT awards.
  • All regular, non-norganized P&S employees are eligible for flexible pay if they meet established criteria.
  • Employees must have an appointment of 50% or greater.
  • A recipient must have been employed at the Tippie College of Business in a regular position for one year to be eligible for the Exceptional Performance Award. A recipient must have been employed at the Tippie College of Business for six months to be eligible for the SPOT award.
  • Flexible pay may be awarded for an exceptional achievement or outstanding contribution. Such contributions must extend beyond those normally expected or required by the job description. Criteria used to evaluate the achievement or contribution must be measurable in quantitative or qualitative terms and tied directly to the mission or strategic plan of the Tippie College of Business.
  • An employee must have a current (within past 12 months), above-average performance evaluation on file to be eligible for flexible pay.
  • An employee must have a current (within the past 12 months) Commendable or Distinguished performance evaluation on file to be eligible for an Exceptional Performance Award. A Commendable or Distinguished performance evaluation within in the past 12 months is not required for SPOT Performance Awards.
  • An employee must have received at least the average July 1 salary increase from the College to be eligible for an Exceptional Performance Award, unless prior agreement has been reached with the Director, UI Compensation and Classification that the employee must have received at least the Department average July 1 salary increase instead of the College or Division average, barring extenuating circumstances that must be documented. If an employee did not receive the average salary increase for the College, Division, or Department due to their current market position, the College or Division may ask for consideration from the Director, UI Compensation and Classification. An employee is not required to have received at least the average July 1 salary increase for the College, Division, or Department to be eligible for a SPOT Award.
  • An employee may receive up to 10% of their salary in Flexible Pay for Exceptional Performance Awards per fiscal year. If the recommended amount for any single Exceptional Performance Award is over $5,000, the recommendation must be reviewed and approved by UI Compensation and Classification. If a second Exceptional Performance Award recommendation for the same employee is received in the same fiscal year, and the cumulative amount if over $5,000, it must be reviewed and approved by UI Compensation and Classification.
  • All Exceptional Performance flexible pay awards will be approved at the organizational level by the Dean. Flexible pay will be awarded in the form of a lump sum payment that is not added to the base salary. SPOT Awards are approved by the Director of Human Resources for the Tippie College.
  • Flexible pay awards must be initiated by a supervisor. Under no circumstances should a P&S staff member be notified of their nomination until a final approval is made on the nomination.
  • The supervisor will receive notification of approval or denial action.
  • Departments must prioritize their nominations if there are multiple requests.
  • Exceptional performance and SPOT awards are taxable to the staff member.
  • No more than 10% of a College or Division's non-organized Professional & Scientific staff would be eligible to receive an Exceptional Performance Award in a given fiscal year.
  • To operationalize a Flexible Pay program, Colleges and Divisions will be required to develop Flexible Pay Guidelines which must be reviewed and approved by UI Compensation and Classification. The guidelines must reflect the components of the University's Flexible Pay Policy as described herein, but may adopt more stringent guidelines.

Exceptional Performance Award

  • All awards must be approved at the departmental level and forwarded to the Director of Human Resources for the Tippie College of Business. Review of the nominations will be conducted by the Dean, Senior Associate Dean and Director of Human Resources.
  • Nominations for Exceptional Performance Awards will be accepted throughout the year, but must be received by May 1 for current fiscal year awards.
  • No more than 10% of Tippie College of Business non-organized P & S staff will receive an Exceptional Performance Award per fiscal year.
  • An employee may receive an Exceptional Performance Award one time per fiscal year.

SPOT Award

  • SPOT awards may be awarded anytime throughout the year.
  • SPOT awards are $75 or less and may be awarded up to 4 times per year. (The amount requested as a SPOT Award is a net amount. The department will be charged the cost of the award plus an applicable tax at the time the award is received in University Payroll.)
  • An employee may receive up to 4 SPOT awards per year with a minimum of 30 working days between each SPOT award.
  • All awards must be approved at the department level and forwarded to the Director of Human Resources (Tippie) for approval.

Nomination Procedures

  • The employee's supervisor must complete a nomination form. Exceptional Performance Awards must be submitted by established deadlines.
  • Exceptional Performance Award nomination forms, with the most recent performance evaluation attached, must be submitted by the supervisor to the departmental head who will then forward the forms to the TCOB director of human resources.
  • SPOT Award nomination forms must be submitted by the supervisor to the department head who will forward approved forms to the TCOB director of human resources.

Tracking

The Tippie College of Business affirms that tracking will be conducted as indicated in the Flexible Pay Program for Nonorganized P & S Staff Collegiate and Division Guidelines. The Tippie College of Business will report award information as requested to Central Human Resources for the University-wide report to the Board of Regents.

College/Division Program: Communication

Nominations are solicited at the College-wide Executive Meetings and the College Council.

College/Division Program: Overall Parameters

The Tippie Flex Pay Program is more stringent than the University Guidelines in two areas:

  1. Tenure of time in the College (we require six months tenure for a SPOT, one year tenure in the College for Exceptional Performance)
  2. We allow only one Exceptional Performance Award per person per year within the College.