Faculty Resources

Travel Guidelines

Travel Reimbursement

  • All travel expenses must be submitted within 30 days after your course ends. Expenses should be reported directly to the account specialist by emailing Dixie Pelzer at dixie-pelzer@uiowa.edu. Your email should summarize your expenses for the semester.
  • Expense for the use of a private vehicle for travel to/from the MBA-PM sites will be reimbursed at the rate consistent with university guidelines.
  • Eating on the road before or after class will be reimbursed for the actual cost, up to the maximum allowances governed by university guidelines.
    • Any meal costs above these amounts will be at your expense.
    • Meal receipts may be required.
    • Mileage and meals are not reimbursable if the instructor's primary home residence is located in the same vicinity where the course is taught.

Vehicles

Faculty teaching in the MBA-PM Program may use the School of Management leased vehicle, a UI Fleet Services vehicle, or private transportation to the course site. If more than two instructors request to drive the School of Management vehicle on the same evening, the instructor driving the longest distance will be provided the vehicle. The other instructor will be provided a Fleet Services vehicle. If you are driving a Fleet Services vehicle, you will receive instructions on where to pick up the vehicle.

Drivers (Des Moines faculty only)

Faculty teaching in Des Moines during a traditional 12-week semester may request a driver from the MBA-PM Program. Please contact Sharon Hansen at 319-335-1039 for details.

Hotel Arrangements/Billing

The MBA-PM Program routinely pays for hotel lodging for faculty teaching in Des Moines and occasionally in Davenport. The program also pays for lodging when adverse weather arises at ANY of the program sites. You may stay at an area hotel of your choosing or at one of the preferred hotels listed below, which offer a discount for faculty. Other hotels may be used at the discretion of the faculty member but full reimbursement of the hotel room may not be granted according to UI policy.

Upon your request, the faculty coordinator will make arrangements at the hotels listed below with payment by university procurement card. As the guest, you will be responsible for charges other than room and tax (i.e., meals, etc.). If you do stay over at an off-campus site, please notify the faculty coordinator and provide a receipt for the room. Faculty must present their University of Iowa staff ID card at check-in.

No Tax Exemption for Hotel Stays

The Iowa Department of Revenue has clarified that the 5% tax applied to hotel "sleeping rooms" is an "excise" tax, rather than a "sales" tax, and the University of Iowa is now subject to and required to pay this excise tax.

Quad Cities Accommodations

Country Inn & Suites By Carlson Davenport
140 East 55th St.
Davenport, IA 52806
Reservations: 800-596-2375
Local: 563-388-6444
Map & Directions

Des Moines Accommodations

Wildwood Lodge
11431 Forest Ave.
Clive, IA 50325
Reservations: 800-728-1223
Local: 515-222-9876
Map & Directions