Administrative Drop Policy

Instructors or departments may request to administratively drop a student from a course for not meeting specific course or registration requirements.

Administrative drop procedure related to course, registration, or policy requirements:

  1. Instructors or departments who choose to initiate administrative drops must contact students who do not meet the course, registration, or policy requirements and notify them that they will be dropped and by what date. The communication must include a deadline by which the student must contact the instructor or department, as well as notification that they will be dropped if they fail to contact the instructor or department. A copy of the communication must be sent to the assistant dean of the Undergraduate Program. (The communication can be accomplished simply by emailing the student and copying Susan Felker (susan-felker@uiowa.edu).
  2. Instructors or departments must complete a drop/add form for each student that they wish to initiate an administrative drop and submit it to the assistant dean of the Undergraduate Program in C140 PBB. The student's signature is not required on the drop/add form, but the instructor's signature is required. The statement "Administrative Drop for (list specific reason)" must be written at the top of the form.
  3. The assistant dean of the Undergraduate Program will process the drop and maintain a copy of the drop form.

Administrative drops for nonattendance

Instructors have the option to administratively drop a student who has missed the first two class periods, unless the student has offered acceptable reasons for beginning the course late. These drop actions are made without the assignment of a W. Students should not assume that they have been dropped automatically from a course because they have not attended it.

Administrative drop procedure for nonattendance:

  1. Instructors or departments who choose to initiate administrative drops must contact students who have missed the first two class periods (unless the student has offered acceptable reasons for beginning the course late) and notify them that they will be dropped and by what date. The communication must include a deadline by which the student must contact the instructor or department, as well as notification that they will be dropped if they fail to contact the instructor or department. A copy of the communication must be sent to the assistant dean of the Undergraduate Program. (The communication can be accomplished simply by e-mailing the student and copying the message to Susan Felker (susan-felker@uiowa.edu).
  2. Instructors or departments must complete a drop/add form for each student that they wish to initiate an administrative drop for and submit it to the assistant dean of the Undergraduate Program in C140 PBB. The student's signature is not required on the drop/add form, but the instructor's signature is required. The statement "Administrative Drop for Nonattendance" must be written at the top of the form.
  3. The assistant dean of the Undergraduate Program will process the drop and maintain a copy of the drop form.

Appeal process for students who have been administratively dropped

Students who wish to appeal an administrative drop should meet with the instructor. If the issue is not resolved at that stage, then the student should see the departmental executive officer (DEO). If it is not resolved there, a meeting should be scheduled with the associate dean of the Undergraduate Program Office. All appeals must be initiated by the student within two days of the drop notification from the instructor.